Non-Profit Manager - Payee & Grant Programs (In-Person)

Ann Arbor, MI

Full Time

Manager/Supervisor

FINANCIAL SERVICES MANAGER_GRANTS AND PAYEE PROGRAM – ANN ARBOR/JACKSON –IN-PERSON

Job Summary
The Financial Services Manager has responsibility for the representative payee program, including compliance with SSA requirements and the supervision of representative payee staff members. This person will represent the payee program on the MAP leadership team. Additional accounting tasks will include grant revenue recognition and reporting, bank reconciliations and other month-end tasks.

Requirements

Bachelor’s degree in accounting, finance, business administration or a relevant field
Minimum of 2+ years experience with general ledger accounting, including grants accounting
Minimum of 1 year of experience with supervision of staff
A strong understanding of GAAP and CFR regulations
Previous experience working with people with disabilities (preferred)
Work on site at least four full days per week, including at the Jackson office at least 2-3 days per month

Responsibilities
PAYEE PROGRAM OVERSIGHT

Record rental income from grant funded vouchers and the AA housing commission
Prepare annual closeout reporting for all assigned grants
Prepare monthly bank reconciliations for all MAP bank accounts
Other months end close tasks, including balance sheet account reconciliations and journal entries as assigned.
Help identify priorities and areas for representative payee program improvement, including cost containment and increased customer satisfaction
Represent MAP with external agencies, including but not limited to the Social Security Administration, landlords and referral sources
Understand and communicate relevant SSA regulations and MAP policy to payee department staff
Maintain updated payee orientation and training manual
Follow up with staff for timely resolution of any issues with SSI or SSA revenue changes, excess balances or negative balances
Reconcile the credit card monthly by the 10^th of the month, including the tracking of payee receivables owed to MAP
Review and approve all daily check requests by 1 pm
Ensure adequate staff coverage in Jackson and Ann Arbor during open office hours
Assist in the distribution of checks on the 1^st and 3^rd
Ensure the accurate maintenance of the client master file
Work with Financial Controller to assign or redistribute client caseloads
Facilitate monthly Payee team meetings
Track Key performance indicators as needed
Help prepare for internal audits, annual financial audit and bi-annual SSA audit
Coordinate payee program office supply procurement and postage needs with office manager and accounting department
Track Key performance indicators as needed
Oversee coordination with MAP housing staff in the resolution of any issues with MAP tenants

GRANT OVERSIGHT

Oversee grant revenue recognition for HUD, DOL, VA and local grants
Coordinate approved Outreach activities with other MAP staff as appropriate
Track Key performance indicators as needed

ADMINISTRATIVE

Attend Bi-weekly Leadership Meeting and monthly Program Committee Meetings.
Other related duties or special projects assigned by the Financial Controller

ADDITIONAL RESPONSIBILITIES

Uphold the values, principles, and standards of the NASW Code of Ethics
Regular and routine onsite attendance as scheduled
Office hours are Monday – Friday 8:00am – 4:30pm
This is a Full-Time position, 40 hours/week
Work on site at least four full days per week, including at the Jackson office at least 2-3 days per month
All other duties as assigned

Perks/Benefits

Competitive Salary
Health & Wellness List
Retirement Accounts
Paid Time Off
Culture

We are an Equal Employment Opportunity employer. All aspects of employment are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or any other category protected by federal, state, or local law.

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Non-Profit Manager - Payee & Grant Programs (In-Person)

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